Never miss a critical contract again

Expected Contracts gives your organization a configurable checklist of must-have contract categories for every property — so site teams always know what's needed, and leadership always knows what's missing.

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Your portfolio's contract health, at a glance

Define what matters

Set the contract categories your organization requires for every community — landscaping, snow removal, pool maintenance, security, elevator permits, and more.

Track coverage automatically

Each property gets a live status for every expected category: Active, Upcoming, Expired, Processing, or Missing — updated automatically as contracts are added and processed.

Get alerted before things lapse

Community and regional managers receive a weekly digest of any expected contract categories that are missing or expired, so nothing slips through the cracks.

Everything your team needs to stay covered

A property-level checklist that keeps teams on track

Every property has its own Expected Contracts tab showing the full list of required categories and their current status. Site teams can drag-and-drop files directly into a category or link contracts they've already uploaded — no guesswork, no hunting.

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Link new or existing contracts in seconds

If a contract is already in Pivott, search and link it with one click. If it's not, drag in the file right from the drawer. Pivott AI and our professional services team handle the rest — extracting dates and details automatically so the status updates on its own.

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Exempt properties that don't apply

Not every property needs every category. Mark a community as exempt from a specific contract type and it won't count against your compliance score — keeping your reporting clean and accurate across the portfolio.

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Start tracking expected contracts across your portfolio

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